Frequently Asked Questions (FAQ's)
How will FreeTime benefit users?
How do I set up my FreeTime account?
How do I enter project information?
How do I capture client details?
How do I record my activities?
How does FreeTime integrate with my accounts software?
How can I upgrade or downgrade my subscription plan?
How does FreeTime protect my information?
What is FreeTime?
Freetime is a browser based project and time management tool which enables you to monitor tasks associated with your daily business activities. Any professional services business that charges clients on an hourly pro rata basis should consider this easy to use real time software application.
Many businesses benefit from FreeTime's automated processes including Accountants, Advertising, Media agencies and Design studios, Architects, Consultants, Dentists, Investment advisors, Law firms, Medical centres, Workshops and business in general.
FreeTime consists of a simple navigation tab set.
Dashboard
Access to personal projects including their status
Timesheets
View and edit daily time sheets associated with your work including historical information
Projects
A complete list of projects in editable format for a comprehensive overview of work
Activities
A complete list of activities and hourly rates associated with your business
Reports
Generate real time reports to measure your business performance
Clients
A complete list of clients and contacts in editable format
Staff
Manage staff login details and contact information
Administration
Manage your FreeTime subscription and interface
Log out
Close your FreeTime session and access username and password screen
How will FreeTime benefit users?
To the business owner -
Save time and money by capturing hours as they occur. Staff remain
focused and more productive and with the automation of processes your
business requires less administration.
For project managers - Quickly access important information such as budget, deadline and progress tracking on a regular basis.
For staff - Easy on-screen computer access to time sheets and other relevant project data.
For clients - Simple communication channel to access project status through secure login.
How do I set up my FreeTime account?
Select the package you prefer - click here - then simply register your contact details and subscribe.
How do I begin?
Log-in using your account user name and password. (You will be given these options upon successful registration).
Data enter your staff details by going to the "staff" tab, select the "new staff" button and enter each individuals contact details - view tutorial
Data enter clients and contacts by going to the "clients" tab, select the "new client" button and enter each clients contact details - view tutorial
Data enter activities and hourly rates by
going to the "activities" tab, select the "new activity" button and
enter each activity and hourly rate associated with it - view tutorial
Create projects by going to the "projects" tab, select "new project" and enter project details. - view tutorial
Enter times by going to the "timesheets" tab, select "enter times" and begin recording the hours associated with your projects. - view tutorial
Download and install the FreeTime widget management
tool - a helpful shortcut that remains on screen - by following prompts
upon registration. Use the FreeTime widget to record, store and track
activities and times against projects. - click here
How do I enter project information?
Click on the "project" tab to open the "Project List". Select any of the tabs in the right hand column to action your requirements. To edit, export or print, select the desired project. - view tutorial
How do I capture client details?
Click
on the "client" tab to open the Client List. Select any of the tabs in
the right hand column to action your requirements. To edit, select the
desired client. - view tutorial
Contact details can also be entered by selecting the "Contacts" button.
How do I record my activities?
Click
on the "timesheets" tab to open "My Timesheets". Select any of the tabs
in the right hand column to action your requirements. To enter times,
edit or delete, select the desired timesheet. - view tutorial
The calendar is a useful tool to access previous timesheets. Simply
select the date required for a list of all timesheets completed on that
day.
How does FreeTime integrate with my accounts software?
When the status of a project is complete it is stored in a list to be invoiced prompting accounts to invoice. Click the "projects" tab and select "to be invoiced" in the drop down menu adjacent to the tabs in the right hand column. A list of the projects whose status has been changed to "Completed" but not yet invoiced is displayed.
Data can also be printed as a costing sheet and handed to accounts or exported to a spreadsheet such as Microsoft Excel.
How can I upgrade or downgrade my subscription plan?
You may upgrade or downgrade your subscription plan at any time, your next billing cycle will reflect the amended pricing. Upgrading will allow you to add more users to your account, downgrading will limit you from creating new users if you have used your allowed limit.
You can upgrade or downgrade by logging into FreeTime, navigating to the "Admin" section, and editing your account details, selecting your new subscription package.
How does FreeTime protect my information?
An
SSL (secure sockets layer) encrypts information as it is en/decoded
between the server and the user. All data is stored in a secure
data-centre with Uninterupted Power Supplies, back-up generators, daily
data backups and 24 hour monitoring. Multiple internet providers ensure
maximum uptime is maintained.
We recommend that you back up on a daily basis and install additional
data protection measures such as firewalls and anti-virus software for
your own systems.
Whilst working on public networks it is recommended that users log-out
whenever they are not at the computer, and never allow their browser to
store their password, or "remember my password".
When choosing passwords, ensure that they are not easily detected. An
alpha numeric code requiring a minimum of 6 characters is specified.
